At the core of TMS is the Travel module. It allows employees and the travel service to input travel requests in the system, process authorizations and send reservations.

TMS provides a simple and elegant web interface to make the travel request and booking process easy. All users have access to a web form to book their travel in a few clicks.

Travel requests

• Create a single request for all your travel needs
• Add as many Travel, Hotel and Car rental reservations as needed
• One-way, roundtrip or multi-destination travel
• Configure different types of travel that match your context:
  • Employee travel: Business, Holidays, Training
  • Medical travel: Patients, Escorts, Visitors
  • Others: Consultants, Board members, and so on.
• Apply different business rules / policies to each type of travel
• The travel request acts as a Warrant (PO) for suppliers and accounting

Fully electronic authorization process:

• Authorization requests are sent and confirmed by email
• Define the list of authorizers by travel category & organization unit
• “Out of office” warning allows cascading to another authorizer

Reservations & confirmations

• Rules can be applied according to specific supplier agreements
• Reservations can be done in-house by your Travel service, or sent electronically to suppliers or a Travel agency via TMS^TM Central
• View and set the status of reservations (confirmation # and status)
• Get automatic electronic confirmations via TMS^TM Central
• Confirmations are sent to the requestor / traveler by email

Modifications & cancellations

• Modification of travel requests, authorization triggered when required
• Extended information on cancellations :
  • User, date & time
  • Reason for cancellation (travel postponed, double booking, ...)

Extensive travel search

• Quickly find travel requests with a complete search engine
• Rich results display
  • Sort by any value
  • Visual highlight of results (cancellation, type of request, etc.)
  • Print results

Reservation dashboard for your Travel service

• Requests pending authorization
• Authorized requests to be booked
• Reservations awaiting confirmation

Automatic flight schedule generator

• Generates a flight schedule with the given destinations and travel dates
• Edit the flight schedule manually

Supplier agreements & negotiated fares

• Allows automatic calculation of travel fares according to the itinerary, age category and supplier policy
• Assign preferred suppliers for itineraries
• Automatic calculation of applicable fees & taxes

Payment / accounting

• Support for multiple payment methods:
  • Supplier accounts
  • Corporate credit card
  • Traveler's credit card
• Accounts are filtered & automatically assigned in most cases
• Re-invoicing feature: flag a Travel Request to be re-invoiced to a client or third-party

Extended validations on Travel Requests

• Coherence between all data input in a Travel Request
  • Travel type vs. chart of accounts
  • Schedule logic between multiple travel requests for the same traveler
  • Schedule logic within a travel request: travel, hotel and car rental dates
  • Custom validations can be implemented
• Prevention of duplicate or erroneous requests : validation against scheduled requests / location of client
• Enforcement of policies for specialized travel:
  • Escorts policies for medical travel
  • Annual leave policies for employee travel